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Call for tender! Production of a video for EASPD’s 25th anniversary

EASPD is the European Association of Service providers for Persons with Disabilities. We are a European not-for-profit organisation and represent over 17,000 social service provider organisations across both Europe and disability. The main objective of EASPD is to promote equal opportunities for people with disabilities through effective and high-quality service systems.

In October 2021, EASPD will be celebrating 25 years of work at our annual conference titled ‘The future is now: Empowering people and disability services through Person Centred Technology’ to take place in Brussels.

Tender specification

EASPD is looking for a videographer who can produce a short film that will be premiered at EASPD’s annual conference in October. The video will celebrate the work done by EASPD members and be in keeping with the conference theme ‘The future is now.’ The video should include subtitles and a voice over.

Main elements of work

The successful applicant will be required to film and produce the short film, of no more than 5 minutes, that will be shown at EASPD’s 25th anniversary conference in Brussels. A teaser version of the video will also be produced.
The video will show a future where disability services are well supported and have the resources they need to support persons with disabilities. In this future, there would be no barriers excluding persons with disabilities from participating and being fully included in society.

The video will show disability support services in the key areas which EASPD works:
Employment, Arts, Education, Early Childhood Intervention, Inclusive Living,  Person Centred Technology and Workforce Development and human resources.

It  will also include footage of selected EASPD members across Europe highlighting the real work they do. The successful applicant should be able to support this.


Deadline for application: 19th March 2021  
Response to application: 24th March 2021
Selected applicants are expected to take on the assignment from 29nd March 2021

Filming- May to 15th June (6 weeks)
First draft- 15th August
Final product- 3rd September

Selection and award criteria

The applicant(s) should submit the following documents until 19th March 2021; 23:59 CET:

  • A motivation letter describing your expertise and explaining why you are the right candidate(-s) for the assignment (not more than 1 page).
  • A technical proposal explaining how you plan to produce the video, resources needed and budget, etc. (not more than 1-2 pages).
  • CV, including the list of published videos, if relevant.

Only selected candidates will be contacted.


Content of the bids

The tenderer will ensure that their bid clearly identifies how they meet the selection criteria. It would also be useful to see examples of previous work demonstrating their ability to produce videos.


Payment and Standard Contact

Payment will be made on receipt of the video in its completed form, following the approval of EASPD.
The Contract will be drawn up between EASPD and the contractor.



The estimated price is max. EUR 8000 all taxes included.
The contract will be awarded to the tenderer whose offer represents the best value for money, taking into account the quality of submitted document and individual expertise. The contract will only be awarded to a tenderer who clearly proves that they have knowledge, experience and expertise.  

Contact Details

Please send bids to Sydney von Ihering, Communication and Project Officer, European Association of Service providers for Persons with Disabilities (EASPD):